The State Employees' Community Campaign (SECC) is not the United Way. The SECC is your workplace fund raising campaign authorized by a Governor's Executive Order. It is your fund raising campaign operating under rules developed by your fellow employees.
Indiana Association of United Ways (IaUW) is the Fiscal Agent for the SECC, and we perform the campaign services for the SECC. We keep all SECC contributor funds in a separate bank account so they are not co-mingled with any other money. We are audited annually by independent auditors to make sure we are doing our job correctly and accurately.
The SECC Web site has a searchable charity codes list. You may search for a charity’s SECC code number by entering a word or two that is part of the charity’s name. Click the Search button and you will see all charities listed with that word in the name.
Charities listed on the SECC web site have been researched, and it has been verified that they have a 501(c)(3) ruling from the IRS. They are then assigned an SECC code number and added to the data base. If the charity you want to donate to is not listed, you may write-in the name of the charity, address and/or phone number.
Once we receive the pledge with the information, we will verify that the charity has their 501(c)(3) ruling from the IRS. If the charity has the proper credentials, it will be assigned an SECC code number and will appear on the searchable charity codes list the following year.
If the charity does not have their 501(c)(3) IRS ruling, IaUW will notify you that the charity does not qualify under the SECC Guidelines, and you will be asked to choose a different charity.
State employees are allowed to use the Auditor of State's payroll system to contribute to charity, but the State does not use any public or State money to support the operation of the SECC. Therefore, the charities that benefit from contributions through the SECC must pay for their share of the SECC’s costs. Those costs include printing SECC materials, processing and tracking pledges, creating the payroll transactions for the Auditor of State's payroll system and making quarterly payments to charities.
The administrative percent for the 2014/2015 SECC is projected to be 7.3%. However, we also distribute to the charities their share of the interest income earned while SECC contributions are in the bank, increasing the net amount a charity realizes from contributions through the SECC.
If you fulfill a contribution of $100 to a charity, the charity will net more than $92 through the 2014/2015 SECC.
Withholding will start with the first payroll in 2015.
By January 15 of the year in which pledges are collected, we are required to issue a “final” report on the amounts pledged and the amounts designated to each charity. Soon after that we send a notification letter to each charity accompanied by a list of their donors and their amounts pledged.
If a state employee checks the “request acknowledgement box” when entering their pledge using the SECC e–Pledge system or when completing a paper pledge form, we also release the employee’s home address to the charity.
When using the SECC e-Pledge system or if you complete the SECC paper pledge form, we recommend that you check the “request acknowledgment box”. By checking that box, you authorize us to release your address to your charities so that they may send you a thank-you letter. The minimum contribution that can be acknowledged is $26.
We are required to make distributions to charities in the month following the end of each calendar quarter. For the 2014/2015 SECC we will cut checks in April, July, and October of 2015, with the final disbursement due in February, 2016. We withhold 7.3% of the amount pledged to a charity from the first disbursement, and we add their share of the interest income earned to the last disbursement. One-time contributions (cash, check, and credit card) are fully disbursed in the April check.
If the charity requests a breakdown of their quarterly SECC check, we will e-mail them a spreadsheet showing their donors and the cumulative amount paid by each.
Yes. Because you must direct your SECC pledge to a 501(c)(3) charity and because the Indiana Association of United Ways itself has a 501(c)(3) ruling from the IRS, if you itemize when you file your federal income taxes, to the extent allowed by law, your charitable contribution is tax-deductible in the year it is paid.
For example, if you make a pledge through the in the Fall of 2014 and pay your pledge in 2014 by check, cash or credit card, that contribution may be claimed as a deduction in tax-year 2014. However, if you make your SECC pledge in the Fall of 2014 and pay it through payroll deduction in 2015, that contribution would be claimed as a deduction in tax-year 2015.
If you have questions or concerns about the deductibility of your contribution through the SECC, you should consult your tax professional for advice.
If you claim a charitable deduction and your tax return is audited, you will be required to have a written, contemporaneous receipt from the charity(s) to which you contributed or the IRS will disallow the deduction. So, we recommend that you keep all documents in a safe place with your tax records.
If you are a state employee that paid your pledge by cash or credit card, the Indiana Association of United Ways, as SECC fiscal agent, will mail you a written tax-receipt by January 31.
If you are a state employee that paid your pledge by payroll deduction, keep your final pay voucher along with the e-Pledge printout (click the Print button on the final e-Pledge screen and/or check the box to request a confirmation to be e-mailed to you) or the second copy from your completed paper pledge form. These documents satisfy the IRS requirement.
If you would also like to have a tax letter from the SECC, you must request one before April 15, 2015, and we will mail it to you.
There are no undesignated dollars in the SECC. Under the SECC's rules, all contributions must be directed to a charity of the employee's choosing. Again, state employees can contribute to any not-for-profit organization that has a 501(c)(3) ruling from the United States Internal Revenue Service, but you must specify where you want your contribution to go. If you do not enter a valid SECC code number or write-in a charity's name and address, we will not be able to process your pledge, and we will notify your SECC coordinator to contact you.
The SECC is just a mechanism to give you access to the State's payroll deduction system. The SECC itself is not a charity. So, there is no SECC allocation, no admissions process, no undesignated funds. You tell us where you want your contribution to go and, as long as it is a charity with a 501(c)(3) ruling, they get your money, less the administrative fee, plus the interest income your money earned while it was banked.
Under the rules of the SECC, payroll deduction contributions to charities are continuous until you make a change in writing. Using SECC e-Pledge is the same as making a change in writing. If you want your payroll deduction contribution to go to the same charity(s) and there are no changes, you don’t need to do anything.
During the Fall campaign time, you can use the SECC e-Pledge System to make a change. You can keep the charity the same and change its amount or add a new charity to an existing list. If you are contributing by payroll deduction and you want to change the charity, first remove the prior year’s charity by entering a zero dollar amount for it. Then add the new charity. During non-campaign time, notify the SECC Fiscal Agent in writing.
The only way to stop a payroll deduction pledge is to either use the SECC ePledge System and indicate No Gift on the Pledge Screen or, during non-campaign time, notify the SECC Fiscal Agent in writing.
If you make a one-time contribution (cash, check or credit card), it will not stop a previously made payroll pledge.
There is no limit.
Yes, under the rules developed by your co-workers, the minimum payroll deduction pledge is $1 per pay per charity. The minimum one-time contribution (cash, check, or credit card) is $5 per charity. However, we recommend that you consider making a payroll contribution equal to one-half hour’s pay per check. State employees that contribute a half-hour’s pay per check are recognized as Champions.
We call our leadership giving recognition program The Torchbearer Society. Membership in The Torchbearer Society is open to those individuals who have the commitment to make a leadership contribution of $1,000 or more through the State Employees' Community Campaign.
Champions are people who put forth extra effort to reach a goal. A giving recognition program of the SECC, Champions are state employees who pledge one-half hour's pay per check to make their community a better place for everyone.