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Frequently Asked Questions

1. Is the SECC the United Way campaign?

2. How do I find a list of charities?

3. Why is the charity that I want to donate to not listed on the SECC site?

4. If I contribute $100 to the charity, how much does the charity receive?

5. If I make a payroll deduction pledge now, when will withholding start?

6.When are charities notified of my contribution?

7. How do I know that the charity I specified received my contribution?

8. If I make a contribution now, when will my charity receive my money?

9. When the charity receives an SECC disbursement, will they get a breakdown of the check showing my contribution?

10. Is my contribution through the SECC tax-deductible?

11. How do I get written substantiation of my contribution for tax purposes?

12. Do charities get any percentage of undesignated dollars? Who decides the distribution of undesignated dollars?

13. If a charity has an allocation from SECC, do designated dollars increase the allocation?

14. If I made a payroll contribution to a charity last year and I want to keep it the same, do I have to do anything?

15. If I am contributing by payroll deduction, how do I make a change?

16. How do I stop a payroll deduction pledge?

17. Will a cash (one-time) contribution stop a payroll deduction pledge?

18. How many charities can I contribute to?

19. Is there a minimum contribution amount?

20. What is The Torchbearer Society?

21. What is a Champion?

 

  1. Is the SECC the United Way campaign?
  2. The State Employees' Community Campaign (SECC) is not the United Way. The SECC is your workplace fund raising campaign authorized by a Governor's Executive Order. It is your fund raising campaign operating under rules developed by your fellow employees.

    Indiana United Ways (IUW) is the Agent for the SECC, and the State contracts with us to provide fiscal and campaign services for the SECC. We keep all SECC contributor funds in a separate bank account so they are not co-mingled with any other money. We are audited annually by independent auditors to make sure we are doing our job correctly and accurately.

     

  3. How do I find a list of charities?
  4. The SECC Web site has a searchable charity codes list. You may search for a charity’s SECC code number by entering a word or two that is part of the charity’s name. Click the Search button and you will see all charities listed with that word in the name.

     

  5. Why is the charity that I want to donate to not listed on the SECC site?
  6. Charities listed on the SECC web site have been researched and verified that they have a 501(c)(3) ruling from the IRS. They are then assigned an SECC code number and added to the database. If the charity you want to donate to is not listed, you may write-in the name of the charity, address and/or phone number.

    Once we receive the pledge with the information, we will verify that the charity has their 501(c)(3) ruling from the IRS. If the charity has the proper credentials, it will be assigned an SECC code number and will appear on the searchable charity codes list. If the charity does not have a 501(c)(3) IRS ruling, we will notify you that the charity does not qualify under the SECC Guidelines and you will be asked to choose a different charity.

     

  7. If I contribute $100 to the charity, how much does the charity receive?
  8. State employees are allowed to use the Auditor of State's payroll system to contribute to charity, but the State does not use any public or State money to support the operation of the SECC. Therefore, the charities that benefit from contributions through the SECC must pay their share of the SECC’s costs. Those costs include printing SECC materials, processing and tracking pledges, creating the payroll transactions for the auditor of State’s payroll system and making quarterly payments to charities.

    The administrative percent for the 2017/2018 SECC is projected to be 7%. However, we also distribute to the charities their share of the interest income earned while SECC contributions are in the bank, increasing the net amount a charity realizes from contributions through the SECC.

    If you fulfill a contribution of $100 to a charity, the charity will net more than $93 through the 2017/2018 SECC.

     

  9. If I make a payroll deduction pledge now, when will withholding start?
  10. Withholding will start with the first payroll in 2018.

     

  11. When are charities notified of my contribution?
  12. By January 15 of the year in which pledges are collected, we are required to issue a "final" report on the amounts pledged and the amounts designated to each charity. Soon after that we send a notification letter to each charity accompanied by a list of their donors and their amounts pledged.

    If a state employee checks the "request acknowledgement box" when entering their pledge using the SECC e–Pledge system or when completing a paper pledge form, we also release the employee’s home address to the charity.

     

  13. How do I know that the charity I specified received my contribution?
  14. When using the SECC e-Pledge system or if you complete the SECC paper pledge form, we recommend that you check the "request acknowledgment box". By checking that box you authorize us to release your address to your charities so that they may send you a thank-you letter. The minimum contribution that can be acknowledged is $26.

     

  15. If I make a contribution now, when will my charity receive my money?
  16. We are required to make distributions to charities in the month following the end of each calendar quarter. For the 2017/2018 SECC we will cut checks in April, July, and October of 2018, with the final disbursement due in February, 2019. We withhold 7% of the amount pledged from the first disbursement and we add the charity’s share of the interest income earned to the last disbursement. One-time contributions (cash, check, and credit card) are fully disbursed in the April check.

     

  17. When the charity receives an SECC disbursement, will they get a breakdown of the check showing my contribution?
  18. If the charity wants a breakdown of their quarterly SECC check, we provide them credentials for an internet portal they access to obtain their donors' names and amounts.

     

  19. Is my contribution through the SECC tax-deductible?
  20. Yes. Because you must direct your SECC pledge to a 501(c)(3) charity and because Indiana United Ways itself has a 501(c)(3) ruling from the IRS, if you itemize when you file your federal income taxes, to the extent allowed by law, your charitable contribution is tax-deductible in the year it is paid.

    For example, if you make a pledge through the SECC to one or more charities in the Fall of 2017 and pay your pledge in 2017 by check, cash or credit card, that contribution may be claimed as a deduction in tax-year 2017. However, if you make your SECC pledge in the Fall of 2017, and pay it through payroll deduction in 2018, that contribution would be claimed as a deduction for tax-year 2018.

    If you have questions or concerns about the deductibility of your contribution through the SECC, you should consult your tax professional for advice.

     

  21. How do I get written substantiation of my contribution for tax purposes?
  22. If you claim a charitable deduction and your tax return is audited, you will be required to have a written, contemporaneous receipt from the charity(s) to which you contributed or the IRS will disallow the deduction. So, we recommend that you keep all documents in a safe place with your tax records.

    If you are a state employee that paid your pledge by cash or credit card, the Indiana Association of United Ways, as SECC fiscal agent, will mail you a written tax-receipt on January 31.

    If you are a state employee that paid your pledge by payroll deduction, your final pay voucher along with the e-Pledge printout (click the Print button on the final e-Pledge screen and/or check the box to request a confirmation to be e-mailed to you) or the second copy from your completed paper pledge form. These documents satisfy the IRS requirement. If you would also like to have a tax letter from the SECC, you must request one before April 15, 2018 and we will mail it to you.

     

  23. Do charities get any percentage of undesignated dollars? Who decides the distribution of undesignated dollars?
  24. There are no undesignated dollars in the SECC. Under the SECC’s rules, all contributions must be directed to a charity of the employee’s choosing. State employees can contribute to any not-for-profit organization that has a 501(c)(3) ruling from the United States Internal Revenue Service, but you must specify where you want your contribution to go.

    If you do not enter a valid SECC code number or write-in a charity’s name and address, we will not be able to process your pledge, and we will notify your SECC coordinator to contact you.

     

  25. If a charity has an allocation from SECC, do designated dollars increase the allocation?
  26. The SECC is just a mechanism to give you access to the State’s payroll deduction system. The SECC itself is not a charity. So, there is no SECC allocation, no admissions process, no undesignated funds. You tell us where you want your contribution to go and, as long as it is a charity with a 501(c)(3) ruling, they get your money, less the administrative fee, plus the interest income your money earned while it was banked.

     

  27. If I made a payroll contribution to a charity last year and I want to keep it the same, do I have to do anything?
  28. Under the rules of the SECC, payroll deduction contributions to charities are continuous until you make a change in writing. Using SECC e-Pledge is the same as making a change in writing. If you want your payroll deduction contribution to go to the same charity(s) and there are no changes, you don’t need to do anything.

     

  29. If I am contributing by payroll deduction, how do I make a change?
  30. During the Fall campaign time, you can use the SECC e-Pledge System to make a change. You can keep the charity the same and change its amount or add a new charity to an existing list. If you are contributing by payroll deduction and you want to change the charity, first remove the prior year’s charity by entering a zero dollar amount for it. Then add the new charity.  During non-campaign time, notify the SECC Fiscal Agent in writing.

     

  31. How do I stop a payroll deduction pledge?
  32. The only way to stop a payroll deduction pledge is to either use the SECC ePledge System and indicate No Gift on the Pledge Screen or, during non-campaign time, notify the SECC Fiscal Agent in writing.

     

  33. Will a cash (one-time) contribution stop a payroll deduction pledge?
  34. If you make a one-time contribution (cash, check or credit card), it will not stop a previously made payroll pledge.

     

  35. How many charities can I contribute to?
  36. There is no limit.

     

  37. Is there a minimum contribution amount?
  38. Yes, under the rules developed by your co-workers, the minimum payroll deduction pledge is $1 per pay per charity. The minimum one-time contribution (cash, check, or credit card) is $5 per charity. However, we recommend that you consider making a payroll contribution equal to one-half hour’s pay per check. State employees that contribute a half-hour’s pay per check are recognized as Champions.

     

  39. What is The Torchbearer Society?
  40. We call our leadership giving recognition program The Torchbearer Society. Membership in The Torchbearer Society is open to those individuals who have the commitment to make a leadership contribution of $1,000 or more through the State Employees' Community Campaign.

     

  41. What is a Champion?
  42. Champions are people who put forth extra effort to reach a goal. A giving recognition program of the SECC, Champions are state employees who pledge one-half hour's pay per check to make their community a better place for everyone.

     

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